Dear All,
There will be a meeting on as usual at SR3 tomorrow, same time 8pm.
Agenda is as follows:
1. Quick admin matters: R&R (yay) / Medicals (oops) / Tricia's email
2. Cell discussions
3. Break
4. Big group ideas
5. End
Meanwhile please remember to bring your $200.
See you all tomorrow!
:)
Hi everybody,
Here's wishing all of you guys a really happy new year!
Thank you all so much for all the hard work you've put in this project so far - as I'd mentioned in the last meeting, the sales were absolutely fantastic. Thank you all!
May the year ahead be prosperous and fruitful!
Glyn.
:)
Meeting tomorrow is on, as usual.
Agenda is as follows:
1. Admin stuff
2. Talk
3. Service Learning?
4. End
Item 2 and 3 may be swapped. See you all tomorrow!
:)
note: guys - i cannot stress how important this meeting is. i've already said last week, but this week there're plenty of people telling me they cannot make it, for whatever reason. there's really nothing that i can update you offline on this meeting. you really have to be present to experience what is about to happen and what is going to be said.
please try to make it unless you REALLY cannot... thanks.
Location is again as usual, SR3, from 8pm.
Agenda is as follows:
1. Updates with regards to Vday sales from Qiaoling/Comm Heads
2. After-Action Reviews (AAR)
3. Improvement Discussions + Further Steps - specifically logistical
4. 10th February FLY Band Competition updates
5. Admin matters - retreat / students camp pre-ex updates
6. Any other matters
Again, the meeting will be as short as possible - I hope to conclude it within 2 hours or less this time. Please come down with your ideas or whatsoever with regards to what is present on the agenda.
Please be punctual. Thanks! :)
Those who REALLY cannot attend (again please have good reason), please inform either me or Nuanxin or Winnie.
See you all tomorrow.
:)
Hi Guys,
By now some of you would have noticed that some customers have requested for a msg to be attached to the flowers. To resolve the problem, we will be selling mini cards (postcard size folded in half) both internally and externally.
The design of the cards will be modified from krystle's existing design. We will be printing 8 of them in one A3 size sheet. We will sell them at a price of $1.50.
As for customers who have paid for their flowers and made their request prior to the announcement, we will provide the cards for free to them. (Krystle and Karen pls take note in case customer questions in email and forward the queries to Elizabeth in the special cases folder)
Here's what we have to do:
Krystle: pls modify the design and pass it to me by Thursday morning. I will print a sample to show everyone during the meeting on thursday night.
Jamie: Pls add a new post on both blogs to inform customers about the new arrangement asap. Pls also liaise to obtain the design softcopy from krystle so that it can be uploaded on both the blogsites.
Cheers,
Ivan
Hi guys,
I have decided to extend the early bird discount for NUS sale till the end of today (6 Feb).
Karen and Weilin, for orders coming in through email today, please reply and tell them that they are entitled to the early bird as long as they come down to pay today. otherwise, it's normal prices.
For those who tell you they dont have lesson in school today, yadda yadda... please tell them strictly no further extension. They can ask their friends to help them or sth but we must receive the payment by today.
Dont worry abt the 3 orders we had this morning. Shuli will follow up with them. =)
Please also compile all the orders thus far tonight as Winnie's mum need them to order.
For everyone, please note that due to some problems in the pricing for rocher bouquets, we will stop all orders until further notice. Please tell customers that our rocher bouquets are out of stock if they request.
Hi,
Sorry (esp. to Qiaoling) for the late update, was sick for most of the weekend. Here are some new developments.
1. Chin wen (a student from engine fac) has linked up with us and would like us to help sell their handmade musical boxes. In appreciation, we will receive 15% of the amount of sales we accomplish. Chin wen will bring a batch of the musical boxes down on Monday for us to start selling at the booth together with the price list.
- Pls take note of the different prices of the different designs as they may look similar.
- note the musical boxes come in 4 different tunes: moonriver/ over the rainbow/ memory/ beauty and the beast
- Pls issue separate receipts for sales of the musical boxes (ie 2 receipts if someone buys flowers and a musical box)
2. In order to cut cost, we have decided to do away with our original plan of giving away free postcards as they will cost at least another 60 - 70 bucks. Jamie has checked that there has been no mention of it on bhbh3flowers website so far. Pls feedback if you foresee any problems.
3. Many customers have requested for a small card or msg to be sent together with their flowers. Foresee that we will need to provide these minicards since they are normally come with flowers sold outside too.
Winnie, can we purchase these from your mum's shop if they are not too expensive? If not we might have to make some on our own!
Cheers,
Ivan
Hi Guys,
Thought it might be good for everyone to take note of the following points while manning the booth.
1. Regarding the newly added single stalk rose product we are targeting:
Yes it's me again... muahahahha....
As I mentioned during our meeting, we will be setting up a booth at the event and I need some manpower on that day. Here's the details.
Date/Time: 10 Feb, 6.30pm to 2am
Location: Fort Canning Park
Provided stall tables of 2m by 1m.
Expected turn-out: 1,000 party go-ers
Targeted profit $500 and above
Merchandise: single stalk roses (blue included) both wrapped and unwrapped stalks, and bouquets of 3 roses.
Projected Timeline
10 Feb
2.00pm Dethorn single stalk roses at Country Florist (approx 60 stalks, 5 to 6 people), load vehicles
4.00pm Leave Country Florist (Siglap) *edited
5.00pm Report and set up at Fort Canning *edited
6.30pm Event starts
2.00am (hopefully we sell out earlier) count $$ and return home happy.
11 Feb Return borrowed equipment(if any) to Country Florist.
People needed:
Preparation of signs indicating prices (before 10 Feb) -- 1 (Shuli, I need your creative juices! Please please?)
Dethorning and packing of flowers for transportation --- 5-6 (including at least two drivers, cars included)
People to man the stall --- 4 (can be from the above 5-6 people)
Things I need:
Materials for signage (Pierre can we use the orange vanguard left over from the booth?)
Two baskets for our flower girl/boy to carry flowers and walk around to sell. (anybody have?)
People if you are free on 10 Feb and you dont mind a day of playing cupid, please let me know, otherwise I will need to allocate the jobs.
Lurve,
Qiaoling
*Timeline edited. reporting time at flea market is 5pm.
Hello guys,
Our sales are increasing and as Karen says, she gets a jolt of happiness whenever she opens the bhbh3flowers mailbox. Great job guys!
However, we still have a distance to go before we hit our target sales figure. Here's the extra marketing juice we discussed on Thursday.
1. Publicity in Raffles hall (possible booth set-up for orders?) ---Ruth, awaiting YC's contact
2. Laptop at booth for visuals of flowers, 5 Feb onwards ---Ruth
3. Lecture publicity --- everybody
4. Rocher and teddy bears at booth (Winn can we bring in more teddies please?) ---Winnie
5. 50 more posters around school
6. Radio Pulze ---Jamie
7. Eusoff dance production
8. FLY flea market (band competition at Fort Canning) ---Qiaoling
9. Cookies ---Shuli
10. Dethorning of single stalks (13 Feb) --- everybody
11. Pre-sale of singles (ongoing) --- everybody
12. Plan B: street sales (13, 14 Feb; KIV first)
Let's go for our target guys!
*Ivan, I'm posting this and cant wait for you to do it cos the team needs it to keep track.
Hi ppl,
Pls note tt the collection/delivery point for external sales has been changed from clementi to jurong east mrt. So the final 2 stations will be city hall and jurong east. The collection dates, besides 13th and 14th feb, since orders are still coming in, will be based on a as-long-as-there-is-demand-we-deliver-system.(like tis sat) But they will most prob be wkends for now...
Tentatively, the timing for collection point is 11-2pm, 4-7pm, unless there are special requests to collect the flowers outside the given timings(in this case, we can probably charge it as a special delivery or smthin)-->Ivan
I have a rough plan on who will be in charge of the collection points, and they are mainly those who live near the area to facilitate delivery. Pls take note...
City Hall mrt
- Kendrick
Jurong East mrt
-jialing
-nuanxin
-yung chuan
-jens
Special delivery (other areas)
-pierre
-glynsen
-ho teck
- and all those who have class 3 licence will be on standby!
Krystal:
I wonder if its possible to prepare a guideline on how the collection procedures are to be done? For eg, tt guy has to produce a receipt for verification purposes, sign and acknowledge he has collected the stuff and so on, to protect ourselves.. ya...
Location is again as usual, SR3, from 8pm.
Agenda is as follows:
1. Updates with regards to Vday sales from Qiaoling/Comm Heads
2. After-Action Reviews (AAR)
3. Improvement Discussions + Further Steps
4. Admin matters - first payment / possible retreat / possible camp as pre-ex
5. Any other matters
The meeting will be as short as possible - I hope to conclude it within 1.5 hours or less. Please come down with your ideas or whatsoever with regards to what is present on the agenda.
Again, please be punctual. Thanks! :)
Those who REALLY cannot attend (again please have good reason), please inform either me or Nuanxin or Winnie.
See you all tomorrow.
:)
Hello Guys,
Marketing cell is all ready to take any orders both internal and external.
I'm sure everyone has worked very hard for V-day sales in the past week or so.
Now is the time we reap the results of our hardwork!
I'm a bit worried about our sales as we have only received and processed less than 10 orders so far and we have only about a week left to take in all our orders. We will need at least 300 to 400 orders in order to hit our target of raising $3000 in funds which works out to be at least 50 orders per day.
I suggest we go all out in our publicity since we have already set up everything. If you are attending a mass lecture, be brave and ask for 5 minutes to publicise about our project- just refer them to our website. Pls also run through your phonebook and msg your personal friends and external contacts. Last but not least, remember to collect the flyers and distribute them in your neighbourhood too!
Time is of the essence, let's not let our efforts go in vain ya!
*Qiaoling, I'll get back to you on the quotation tomorrow, sorry for the late reply!
Cheers and all the best,
Ivan
To all heads,
As we are trying to keep our expenses for this vday project low, please help me out here by keeping a clear account of all expenses made under your cell. Remember to keep your receipts too if you wanna claim your moolah eventually.
Below are the approved expenses. Please let me know before making any other unlisted purchases.
Marketing
1. Postcards - Ivan, please let me know the costs by Monday
Pub
2. Photocopying of flyers ~$45
3. Namecards ~$45
Logistics
4. Booth materials ~not more than $15. Shuli and Pierre, please let me know if you need more.
Thanks guys and gals!
Luv,
Qiaoling
Here are the various appointments in marketing cell as i presented on Thursday:
1. Internal Orders - Karen
2. Internal Finance - Weilin
3. External Orderd - Krystle
4. External Finance - Chi cong
5. Liaison - Elizabeth
6. Coordinating and Sales - Ivan
We have closed our first NUS sale today! Our Internal sales team are ready to take orders. Our External team will be ready by Monday. So start spreading the message!
Pierre, can we set the 2nd MRT distribution point at Jurong East MRT?
Hey peeps!
Roster for the pre sales booth has been uploaded... contact me directly asap if there are any clashes/grievances and stuff like that...
Logs structure has been uploaded too for ivan and yongchuan.. take note..
tt's all for now, instructions and briefing for booth manning coming soon!
pierre
Hi peeps,
The logistics com and Shuli have brainstormed an idea on how we want to set up the pre-sales booth. Basically our idea is to “wrap” up the table with wrapping paper and “tie” a big red ribbon across it to make it look like a present. Then we will have a whiteboard in the background, with the words “1 flower, 2 hearts, 3 good deeds”. What we mean is: buy 1 flower, win the heart of the girl as well as the people in Philippines, and finally 3 good deeds: namely for the building of day care centre for young children, the feeding programme and the improvement scheme to high schools. We feel that there is a need to highlight to people what we will be doing exactly over there, so that people will be more aware and thus be more willing to buy for the cause. So somewhere on the whiteboard or on top of the wrapping paper, we will explain such that people know what our tagline means. On top of that, we will be putting up our website address and photos of the flowers, past Philippines trip etc on the booth. So yeah, that is basically our concept of the booth. We are open to any discussion, so please don’t hesitate to post up your suggestions to us.
From the log com
Location will be as usual at SR3, time is still 8:00pm onwards.
Please inform either me (Glyn), Winnie or Nuanxin should you be unable to make it for the meeting (please try to attend of course - the important stuff is coming up), and please have a valid reason (not excuse) if you really can't come alright?
The agenda is as follows:
1. Briefing and Updates on Vday sales by Qiaoling / Comm Heads
2. Small group (Comm) discussions/brainstorms
3. Break
4. Overall Brief followed by discussions / ideas exchange (Qiaoling please host)
5. Concluding Brief on Vday sales
6. Any other matters - (till end)
(For Mindy and Ruth - I will need updates from you all on Bazaar, and also the three of us will also sort of be brainstorming with you guys the concept for the Bazaar. After the break, you all can join in the Overall Brief.)
As usual, I will want to release you all at 10:30pm.
Please also come with some ideas with regard to your comm (and maybe not even your comm) before coming, so that you all can bring up and brainstorm more effectively (and make the meeting shorter).
And of course, please be punctual so we can all end as early as possible alright?
See you all tomorrow.
:)
Hi guys,
First of all, please start pasting your post its around school starting 24th Jan, Wed.
Please note these updates since our meeting last week.
1.Marketing
1.1 Product (internal only)
Our product would include a free "whilst stocks last" postcard which features messages in Tagalog (eg I love you, Glad to have a friend like you, etc) with the relevant translations in English and photos from bhbh2.
Design and printing: Krystle and Karen
Deadlines: Printed by 9 Feb
1.2 Internal operations
Sales of flowers to students and staff of NUS.
Roles(awaiting delegation)
Internal orders - to be in charge of reading emails and compiling and updating orders in NUS
Internal Finance Officer - to work closely with Internal Orders to monitor status of payment of NUS customers and issue receipts. Mainly stationed at booth
1.3 External operations
Sales of flowers will be extended to the public via forums and a separate blogspot website specially catered to the public (different prices to be offered, henceforth refered to as "external website").
Roles (awaiting delegation)
External Orders - to be in charge of reading emails and compiling and updating orders from the public
This is a reminder for those who have not collected their post-it notes from Chatterbox to do so by 23rd January 12pm. We need to start our publicity campaign very very soon. Thanks!
Meanwhile, if there's anything you'd like to say, or got any sudden light-bulb (ideas lah) situation, do feel free to post them here!
Members who have not joined the blog are kindly requested to join (or ask me to resend the invitation email), thanks!
:)
NUSSU Volunteer Action Committee
the NUS University Scholars Programme
