Meeting 1st Feb 2007.

Location is again as usual, SR3, from 8pm.


Agenda is as follows:

1. Updates with regards to Vday sales from Qiaoling/Comm Heads
2. After-Action Reviews (AAR)
3. Improvement Discussions + Further Steps
4. Admin matters - first payment / possible retreat / possible camp as pre-ex
5. Any other matters


The meeting will be as short as possible - I hope to conclude it within 1.5 hours or less. Please come down with your ideas or whatsoever with regards to what is present on the agenda.

Again, please be punctual. Thanks! :)


Those who REALLY cannot attend (again please have good reason), please inform either me or Nuanxin or Winnie.

See you all tomorrow.

:)

We Need More Sales !!!

Hello Guys,

Marketing cell is all ready to take any orders both internal and external.
I'm sure everyone has worked very hard for V-day sales in the past week or so.
Now is the time we reap the results of our hardwork!

I'm a bit worried about our sales as we have only received and processed less than 10 orders so far and we have only about a week left to take in all our orders. We will need at least 300 to 400 orders in order to hit our target of raising $3000 in funds which works out to be at least 50 orders per day.

I suggest we go all out in our publicity since we have already set up everything. If you are attending a mass lecture, be brave and ask for 5 minutes to publicise about our project- just refer them to our website. Pls also run through your phonebook and msg your personal friends and external contacts. Last but not least, remember to collect the flyers and distribute them in your neighbourhood too!

Time is of the essence, let's not let our efforts go in vain ya!

*Qiaoling, I'll get back to you on the quotation tomorrow, sorry for the late reply!

Cheers and all the best,
Ivan

Money matters

To all heads,

As we are trying to keep our expenses for this vday project low, please help me out here by keeping a clear account of all expenses made under your cell. Remember to keep your receipts too if you wanna claim your moolah eventually.

Below are the approved expenses. Please let me know before making any other unlisted purchases.

Marketing
1. Postcards - Ivan, please let me know the costs by Monday

Pub
2. Photocopying of flyers ~$45
3. Namecards ~$45

Logistics
4. Booth materials ~not more than $15. Shuli and Pierre, please let me know if you need more.

Thanks guys and gals!
Luv,
Qiaoling

Marketing Cell Updates

Here are the various appointments in marketing cell as i presented on Thursday:

1. Internal Orders - Karen

2. Internal Finance - Weilin

3. External Orderd - Krystle

4. External Finance - Chi cong

5. Liaison - Elizabeth

6. Coordinating and Sales - Ivan

We have closed our first NUS sale today! Our Internal sales team are ready to take orders. Our External team will be ready by Monday. So start spreading the message!

Pierre, can we set the 2nd MRT distribution point at Jurong East MRT?

Pre sales booth

Hey peeps!

Roster for the pre sales booth has been uploaded... contact me directly asap if there are any clashes/grievances and stuff like that...

Logs structure has been uploaded too for ivan and yongchuan.. take note..

tt's all for now, instructions and briefing for booth manning coming soon!

pierre

Pre-sales booth

Hi peeps,

The logistics com and Shuli have brainstormed an idea on how we want to set up the pre-sales booth. Basically our idea is to “wrap” up the table with wrapping paper and “tie” a big red ribbon across it to make it look like a present. Then we will have a whiteboard in the background, with the words “1 flower, 2 hearts, 3 good deeds”. What we mean is: buy 1 flower, win the heart of the girl as well as the people in Philippines, and finally 3 good deeds: namely for the building of day care centre for young children, the feeding programme and the improvement scheme to high schools. We feel that there is a need to highlight to people what we will be doing exactly over there, so that people will be more aware and thus be more willing to buy for the cause. So somewhere on the whiteboard or on top of the wrapping paper, we will explain such that people know what our tagline means. On top of that, we will be putting up our website address and photos of the flowers, past Philippines trip etc on the booth. So yeah, that is basically our concept of the booth. We are open to any discussion, so please don’t hesitate to post up your suggestions to us.

From the log com

Meeting 25th January 2007.

Location will be as usual at SR3, time is still 8:00pm onwards.


Please inform either me (Glyn), Winnie or Nuanxin should you be unable to make it for the meeting (please try to attend of course - the important stuff is coming up), and please have a valid reason (not excuse) if you really can't come alright?


The agenda is as follows:

1. Briefing and Updates on Vday sales by Qiaoling / Comm Heads
2. Small group (Comm) discussions/brainstorms
3. Break
4. Overall Brief followed by discussions / ideas exchange (Qiaoling please host)
5. Concluding Brief on Vday sales
6. Any other matters - (till end)


(For Mindy and Ruth - I will need updates from you all on Bazaar, and also the three of us will also sort of be brainstorming with you guys the concept for the Bazaar. After the break, you all can join in the Overall Brief.)

As usual, I will want to release you all at 10:30pm.


Please also come with some ideas with regard to your comm (and maybe not even your comm) before coming, so that you all can bring up and brainstorm more effectively (and make the meeting shorter).


And of course, please be punctual so we can all end as early as possible alright?



See you all tomorrow.

:)

Updates 23rd January 2007.

Hi guys,

First of all, please start pasting your post its around school starting 24th Jan, Wed.

Please note these updates since our meeting last week.

1.Marketing

1.1 Product (internal only)
Our product would include a free "whilst stocks last" postcard which features messages in Tagalog (eg I love you, Glad to have a friend like you, etc) with the relevant translations in English and photos from bhbh2.
Design and printing: Krystle and Karen
Deadlines: Printed by 9 Feb

1.2 Internal operations
Sales of flowers to students and staff of NUS.
Roles(awaiting delegation)
Internal orders - to be in charge of reading emails and compiling and updating orders in NUS
Internal Finance Officer - to work closely with Internal Orders to monitor status of payment of NUS customers and issue receipts. Mainly stationed at booth

1.3 External operations
Sales of flowers will be extended to the public via forums and a separate blogspot website specially catered to the public (different prices to be offered, henceforth refered to as "external website").
Roles (awaiting delegation)
External Orders - to be in charge of reading emails and compiling and updating orders from the public

External Finance Officer - to work closely with External Orders to monitor status of payment of customers and issue online receipts. Must be familiar with internet banking.
Important date: Orders in by 7 Feb.

1.4 Admin
Roles: Liaison Officer (External) - To be in charge of troubleshooting on a case by case basis, calling back customers with problems. Handle online or phone queries.
Coordinating Officer (Ivan) - to monitor sales and liaise with publicity and logistics and coordinate within marketing cell. To prepare order list for pre-order booth and order form for online orders.
*Thanks to Ivan for the above info.

2.Publicity

2.1 Post-its teasers
Internal: Post-its to be completed and pasted around campus from 24 Jan onwards.
External:More Post-its to be distributed during meeting on 25th Jan (Thurs), to completed with url of external website. To be pasted at spots such as public notice boards at bus interchanges islandwide by 27 Jan.

2.3 Publicity posters (internal)
Before 31 Jan: Tagline "Flowers for Charity, coming 31st Jan. http://bhbh3flowers.blogspot.com" with an arrow sign pointing to booth.
Deadlines: printed by 31 Jan

2.4 Namecards
To be given out in place of flyers. Target: students, staff and general public.
Internal: "Flowers for charity, http://bhbh3flowers.blogspot.com"
External:"http://valentinesflowers.blogspot.com"
Deadlines: printed and distributed by 31 Jan

2.5 Ivle and mass emailing
Deadlines: 30 Jan
*NB ivle post lasts 14 days till 13 Jan.

3. Logistics

3.1 Internal distrbution
To plan booth duty timetables for preorder and distribution on 14 Feb. To obtain for booth 1. table cloth 2. table signs.
Pre-order dates: 31 Jan (Wed) to 2 Feb (Fri)
5 Feb (Mon) to 9 Feb (Fri)
12 Feb (Mon) to 13 Feb (Tues)
*NB max 2 person per time slot is sufficient.

3.2 External distribution
To distribute orders at designated MRT stations (suggested stations City Hall and Clementi) and to entertain special deliveries.
To plan manpower distribution.

Timeline
24 Jan Post-its up on campus.
Order list and order form ready
Blogspot ready with "Coming 31 Jan"
Posts on forums/online communities to lead to external website (valentineflowers.blogspot.com).
25 Jan Catalogue ready.
27 Jan Post-its up outside campus.
30 Jan Ivle posting and mass email.
31 Jan First day of preorder booth.
Namecards ready and distributed. (Internal and external)
9 Feb Last day of online orders.
9 Feb Postcards to be ready
13 Feb Packing and sorting of orders (if flowers can be delivered)
14 Feb VDAY sales and distribution

Other matters to note:
1. Eary bird discount of 5% will be extended for internal orders before 7 Feb. Last day sales would have a surcharge of 10%.
2. For external sales: Extra $15 for islandwide delivery, $8 for additional delivery attempt.

Cheers,
Qiaoling

Edit: 9 Feb Last day of online orders.

Reminder.

This is a reminder for those who have not collected their post-it notes from Chatterbox to do so by 23rd January 12pm. We need to start our publicity campaign very very soon. Thanks!


Meanwhile, if there's anything you'd like to say, or got any sudden light-bulb (ideas lah) situation, do feel free to post them here!

Members who have not joined the blog are kindly requested to join (or ask me to resend the invitation email), thanks!

:)

Updates 18th January 2007.

Thanks everybody for coming for the meeting!

A quick brief about what happened through the meeting:

1. Everything in the agenda
2. Split into the different cells
3. Each cell and constituent committees of publicity, logistics and marketing has their own role to play - especially in the upcoming Valentine's sales
4. The post-it notes mass-spam was suggested by Shuli - decided on to be first wave of marketing.


Things that need to be done:

1. Publicity - website address, email address - simple to remember please, seek my approval, publicity concept.

2. Marketing - selling concept

3. Monday - from 1pm onwards, the post-its would be ready, drop by chatterbox after 1pm to collect the post-its. A namelist would be put up near the collection point, please sign out when you've collected. Each person gets 80-100 pieces.

4. Tuesday - hopefully we'll get to complete the post-its, and do a mass posting around school then.

5. Website for the flower sales - please be up by Monday - I am currently looking to get the photographs settled by Sunday.

6. MSN adding - the contact list is already up in the shared folders. Hope you all remember the password hor - haha.

7. Timetables! Please send them to bighandsbiggerhearts3@hotmail.com! Thanks! :)

8. DONATIONS - if you all got stuff at home to clear for chinese new year, or friends or relatives etc, don't clear yet! Keep them for donations! Thanks! :)


That's about it - anybody who wishes to feedback on the meeting, or just talk about anything at all, feel free to post it here! Meanwhile, your MSN emails will be added as user accounts of this blog, so you will be able to post and all that. I'm not sure how the new blogger works (requires a gmail account), but if there's a need to convert to a gmail account to be able to post, please contact me to let me update the relevant user account.


Alright, anything you all remember about the meeting and things to be done, please post somewhere here as well!


Thanks for the wonderful first meeting!

:)

First Official Meeting!

The first official meeting will be held this Thursday, 18th January 2007 from 8:00pm till 10:30pm. The location has already been disseminated through your email addresses, please check. (Well, it's actually today!)


The agenda for this meeting will include:

1. Introduction to members
2. Details of BHBH3 trip - including NGO details and fund details
3. Details of BHBH3 pre-trip fund-raising activities
4. Introduction to BHBH3 structure
5. Communications
6. "The Choice"
7. Break
8. The third-last item
9. Any other matters - settling weekly meetings
10. End and leave by 10:30pm (please stop me if I exceed this time)


As you all can see, we have quite a tight meeting today right? So please come on time alright! Don't be late! See you all!

:)

Applications Closed.

Applications for BHBH3 are now officially CLOSED.


Due to extremely overwhelming response, any applications received from now on will not be accepted. We thank you very much for your interest in BHBH3.


Should you not be accepted into BHBH3, please do not fret, for there will always be BHBH4!


Meanwhile, we may be adding an additional day for interviews, which is currently unconfirmed. For those who have not received a call about your interviews by Saturday 2pm, please call us. Your interview is likely to be on Sunday or the additional interview day.

Please give us some time to make phone calls - we're also humans after all. Thanks!

:)

Deadline Today!

Applications deadline is today, 11:59pm.

Due to extremely overwhelming response. late applications will NOT be entertained. (You shouldn't be submitting it so late anyway!)


Also, applicants submitting their form today should be prepared to come for a late Saturday afternoon interview timeslot or a Sunday timeslot. Many apologies but we simply do not have enough timeslots available to interview you on any other day or time.

Please submit your application early to avoid disappointment.


(And please include a photograph!)

Interviews - the next step.

(Important! Read all these!)


Please note that all interviews will be conducted at the following location:

Block ADM, Level 3, University Scholars Programme, "Chatterbox".


The locality map is as attached:


And if this is not really comprehendable, check the following location: NUS Campus Map.


And if you really have trouble finding the interview location, please kindly call either Glynsen or Nuanxin. Otherwise these maps should be good enough? :)



And now, for...


The Interview To-Do List.
(okay not really a to-do list, but just take note of these alright?)


1. Dress comfortably! There's no need for any super-formal attire or anything, because it's not a job interview.

2. Arrive 5-10 minutes before your scheduled time - it will help us smoothen the flow of the interview a lot. Should you be late, we reserve the right to make you wait for your turn, especially when the scheduled interviewees turn up for their respective time slots.

3. Be prepared to tell us more about yourself - we not only want to know, but we need to know!

4. If you have some questions that you're dying to ask us, prepare it and ask us during the interview.

5. If you feel that you have anything that might be useful to sell yourself as a potential candidate for our project, please bring it. People who want to help contribute photographically, please bring some photographs to show us, be it in a laptop, or you can upload it online, or send the weblinks or attachments to our email account - bighandsbiggerhearts3@hotmail.com. People who feel that they can accomplish graphic design work can also showcase their work in a similar way. Of course, we would prefer if you can host it online, or bring it on your own laptop, such that we do not have to download umpteen amounts of pictures and files!

6. Be relaxed, we are here to interview you - not to gobble you up. The impression that you leave on us counts a lot.

7. Keep an open mind - you may not fare well at the interviews, but that does not mean we will reject you; vice versa, you may fare well at the interviews, but we may still reject your application. This is part and parcel of life, as much as we hate to admit, but we do indeed have limited places available for this project!

8. The interview will last about 20-minutes, and we definitely will be asking you lots of questions, so be prepared for that! :)

9. Should you really have any urgent matter cropping up that makes you unable to attend the interview on time, please at least inform us a few hours before your scheduled slot, so that we can keep everything on schedule. We may or may not offer you another interview.



Alright, that's it for the interview to-do list! See you all soon, and all the best!


:)

Big Hands, Bigger Hearts 3 - Applications Now Open!

Big Hands, Bigger Hearts 3 (BHBH3) is an overseas Youth Expedition Project to Bago City in the Philippines. BHBH3 will be primarily education-oriented, focusing on various activities related to improving the standard of education in the city. The project is expected to be about 18-20 days starting from mid May till early June 2007.


The scope of the project includes, but is not limited to:

1. Construction of a day-care centre for young children
2. Setting up a library and reading area within the day-care centre
3. Encouraging volunteerism at the centre by the local college students
4. Conducting educational camps
5. Feeding programmes for malnourished children
6. Participating in a volunteerism-cum-lifeskills camp in the Philippines
7. Various improvement schemes to high schools
8. Donations to lesser villages
9. Various forms of cross-cultural learning and exchange


Why should you participate? Because...

1. You love kids
2. You believe in education for all
3. You want to try being out of your comfort zone
4. You want to experience life outside Singapore
5. You want to learn more about yourself and your life



If you think you're what we're looking for, apply now!


We welcome applications from all, regardless of race, language, or religion! Prior experience in YEPs is not a must, nor is it a plus.
(Yes, regardless of faculty as well!)

The deadline for the first round of applications will be the 12th of January 2007, and the first round of interviews will be held on the 13th and 14th of January.



Apply now! (Click!)



Mail all completed applications to bighandsbiggerhearts3@hotmail.com.

For further enquiries, please email bighandsbiggerhearts3@hotmail.com or contact Glynsen at 81122569 or Nuanxin at 81271368.


p/s: This is a high-commitment project. Please be prepared to commit a lot of your time should you wish to take this on!





Related Materials:

Publicity Posters for BHBH3:





Photos from BHBH2: http://www.flickr.com/photos/sequitur