Meeting 1st March 2007.

Dear All,

There will be a meeting on as usual at SR3 tomorrow, same time 8pm.

Agenda is as follows:

1. Quick admin matters: R&R (yay) / Medicals (oops) / Tricia's email
2. Cell discussions
3. Break
4. Big group ideas
5. End


Meanwhile please remember to bring your $200.

See you all tomorrow!

:)

Happy New Year!

Hi everybody,


Here's wishing all of you guys a really happy new year!

Thank you all so much for all the hard work you've put in this project so far - as I'd mentioned in the last meeting, the sales were absolutely fantastic. Thank you all!

May the year ahead be prosperous and fruitful!


Glyn.

:)

Meeting 15th Feb 2007.

Meeting tomorrow is on, as usual.

Agenda is as follows:

1. Admin stuff
2. Talk
3. Service Learning?
4. End


Item 2 and 3 may be swapped. See you all tomorrow!


:)


note: guys - i cannot stress how important this meeting is. i've already said last week, but this week there're plenty of people telling me they cannot make it, for whatever reason. there's really nothing that i can update you offline on this meeting. you really have to be present to experience what is about to happen and what is going to be said.

please try to make it unless you REALLY cannot... thanks.

Meeting 8th Feb 2007.

Location is again as usual, SR3, from 8pm.


Agenda is as follows:

1. Updates with regards to Vday sales from Qiaoling/Comm Heads
2. After-Action Reviews (AAR)
3. Improvement Discussions + Further Steps - specifically logistical
4. 10th February FLY Band Competition updates
5. Admin matters - retreat / students camp pre-ex updates
6. Any other matters


Again, the meeting will be as short as possible - I hope to conclude it within 2 hours or less this time. Please come down with your ideas or whatsoever with regards to what is present on the agenda.

Please be punctual. Thanks! :)


Those who REALLY cannot attend (again please have good reason), please inform either me or Nuanxin or Winnie.

See you all tomorrow.

:)

Re-introduction of Card-lets

Hi Guys,

By now some of you would have noticed that some customers have requested for a msg to be attached to the flowers. To resolve the problem, we will be selling mini cards (postcard size folded in half) both internally and externally.

The design of the cards will be modified from krystle's existing design. We will be printing 8 of them in one A3 size sheet. We will sell them at a price of $1.50.

As for customers who have paid for their flowers and made their request prior to the announcement, we will provide the cards for free to them. (Krystle and Karen pls take note in case customer questions in email and forward the queries to Elizabeth in the special cases folder)
Here's what we have to do:

Krystle: pls modify the design and pass it to me by Thursday morning. I will print a sample to show everyone during the meeting on thursday night.

Jamie: Pls add a new post on both blogs to inform customers about the new arrangement asap. Pls also liaise to obtain the design softcopy from krystle so that it can be uploaded on both the blogsites.

Cheers,
Ivan

Extension of early bird discount and update on rocher bouquets

Hi guys,
I have decided to extend the early bird discount for NUS sale till the end of today (6 Feb).

Karen and Weilin, for orders coming in through email today, please reply and tell them that they are entitled to the early bird as long as they come down to pay today. otherwise, it's normal prices.
For those who tell you they dont have lesson in school today, yadda yadda... please tell them strictly no further extension. They can ask their friends to help them or sth but we must receive the payment by today.

Dont worry abt the 3 orders we had this morning. Shuli will follow up with them. =)

Please also compile all the orders thus far tonight as Winnie's mum need them to order.

For everyone, please note that due to some problems in the pricing for rocher bouquets, we will stop all orders until further notice. Please tell customers that our rocher bouquets are out of stock if they request.

A few new developments

Hi,

Sorry (esp. to Qiaoling) for the late update, was sick for most of the weekend. Here are some new developments.

1. Chin wen (a student from engine fac) has linked up with us and would like us to help sell their handmade musical boxes. In appreciation, we will receive 15% of the amount of sales we accomplish. Chin wen will bring a batch of the musical boxes down on Monday for us to start selling at the booth together with the price list.
- Pls take note of the different prices of the different designs as they may look similar.
- note the musical boxes come in 4 different tunes: moonriver/ over the rainbow/ memory/ beauty and the beast
- Pls issue separate receipts for sales of the musical boxes (ie 2 receipts if someone buys flowers and a musical box)

2. In order to cut cost, we have decided to do away with our original plan of giving away free postcards as they will cost at least another 60 - 70 bucks. Jamie has checked that there has been no mention of it on bhbh3flowers website so far. Pls feedback if you foresee any problems.

3. Many customers have requested for a small card or msg to be sent together with their flowers. Foresee that we will need to provide these minicards since they are normally come with flowers sold outside too.
Winnie, can we purchase these from your mum's shop if they are not too expensive? If not we might have to make some on our own!


Cheers,
Ivan

MUST SEE for everyone manning booth!

Hi Guys,

Thought it might be good for everyone to take note of the following points while manning the booth.

1. Regarding the newly added single stalk rose product we are targeting:

• Consumers who are more willing to buy single stalk than a bouquet
• People who are keen to buy a few single stalks for their own friends
• Friends are willing to buy 1 stalk of flower to show support for the bhbh3 friends

2. Try to promote our other products like bouquets, teddy bears and rochers not only single stalks. Be a little more ambitious. Suppress your joy when someone orders something and try to persuade him or her to get another teddy bear or rocher to go with it (be familiar with the prices too)

3. Since we are doing this for charity do actively ask for donations as well from people passing by. Remember we are doing Fund Raising and not business selling flowers!

That's all I have for now.

PS* thanks to Jens who provided with me with the ideas and inspired me to write this post

Cheers,
Ivan

FLY flea market (Band competition at Fort Canning)

Yes it's me again... muahahahha....
As I mentioned during our meeting, we will be setting up a booth at the event and I need some manpower on that day. Here's the details.

Date/Time: 10 Feb, 6.30pm to 2am
Location: Fort Canning Park
Provided stall tables of 2m by 1m.
Expected turn-out: 1,000 party go-ers
Targeted profit $500 and above
Merchandise: single stalk roses (blue included) both wrapped and unwrapped stalks, and bouquets of 3 roses.

Projected Timeline
10 Feb
2.00pm Dethorn single stalk roses at Country Florist (approx 60 stalks, 5 to 6 people), load vehicles
4.00pm Leave Country Florist (Siglap) *edited
5.00pm Report and set up at Fort Canning *edited
6.30pm Event starts
2.00am (hopefully we sell out earlier) count $$ and return home happy.

11 Feb Return borrowed equipment(if any) to Country Florist.

People needed:
Preparation of signs indicating prices (before 10 Feb) -- 1 (Shuli, I need your creative juices! Please please?)
Dethorning and packing of flowers for transportation --- 5-6 (including at least two drivers, cars included)
People to man the stall --- 4 (can be from the above 5-6 people)

Things I need:
Materials for signage (Pierre can we use the orange vanguard left over from the booth?)
Two baskets for our flower girl/boy to carry flowers and walk around to sell. (anybody have?)

People if you are free on 10 Feb and you dont mind a day of playing cupid, please let me know, otherwise I will need to allocate the jobs.

Lurve,
Qiaoling

*Timeline edited. reporting time at flea market is 5pm.

More marketing juice

Hello guys,
Our sales are increasing and as Karen says, she gets a jolt of happiness whenever she opens the bhbh3flowers mailbox. Great job guys!

However, we still have a distance to go before we hit our target sales figure. Here's the extra marketing juice we discussed on Thursday.

1. Publicity in Raffles hall (possible booth set-up for orders?) ---Ruth, awaiting YC's contact
2. Laptop at booth for visuals of flowers, 5 Feb onwards ---Ruth
3. Lecture publicity --- everybody
4. Rocher and teddy bears at booth (Winn can we bring in more teddies please?) ---Winnie
5. 50 more posters around school
6. Radio Pulze ---Jamie
7. Eusoff dance production
8. FLY flea market (band competition at Fort Canning) ---Qiaoling
9. Cookies ---Shuli
10. Dethorning of single stalks (13 Feb) --- everybody
11. Pre-sale of singles (ongoing) --- everybody
12. Plan B: street sales (13, 14 Feb; KIV first)

Let's go for our target guys!

*Ivan, I'm posting this and cant wait for you to do it cos the team needs it to keep track.

External Collection Point

Hi ppl,

Pls note tt the collection/delivery point for external sales has been changed from clementi to jurong east mrt. So the final 2 stations will be city hall and jurong east. The collection dates, besides 13th and 14th feb, since orders are still coming in, will be based on a as-long-as-there-is-demand-we-deliver-system.(like tis sat) But they will most prob be wkends for now...

Tentatively, the timing for collection point is 11-2pm, 4-7pm, unless there are special requests to collect the flowers outside the given timings(in this case, we can probably charge it as a special delivery or smthin)-->Ivan

I have a rough plan on who will be in charge of the collection points, and they are mainly those who live near the area to facilitate delivery. Pls take note...

City Hall mrt
- Kendrick

Jurong East mrt
-jialing
-nuanxin
-yung chuan
-jens

Special delivery (other areas)
-pierre
-glynsen
-ho teck
- and all those who have class 3 licence will be on standby!

Krystal:
I wonder if its possible to prepare a guideline on how the collection procedures are to be done? For eg, tt guy has to produce a receipt for verification purposes, sign and acknowledge he has collected the stuff and so on, to protect ourselves.. ya...